Today's Date (mm/dd/yyyy) E-Verify case number, which may also be entered in the margin or attached as a separate sheet per E-Verify. However, only employers in Puerto Rico may use the Spanish version to meet the verification and retention requirements of the law. Driver's License issued by a Canadian Government Authority Province or Territory from which the driver's license was issued (Ex: Ontario, Alberta, etc.) After issuance of Form I-94, USCIS will process an Employment Authorization Document (Form I-766) for a refugee. Neighbouring districts are (from the north clockwise) Ansbach, Roth, Eichsttt and Donau-Ries. For example, if an employee begins work on Monday, the employer should count Tuesday as Day 1 and count 90 days to determine the validity period of the receipt. info) is a Landkreis (district) in the west of Bavaria, Germany with a population of 95,000. Enter your expiration of commission date. Employees First Date of Employment Enter the employees employment start date that they should provide to you as a two-digit month, two-digit day and four-digit year (mm/dd/yyyy). For a receipt, enter the expiration date of the receipt validity period (expiration date of the receipt). For a hard copy form, it is important to know the full name of the List A document so that you enter the correct List A document abbreviations (see list on page 6). Photocopies or faxed copies of completed Form I-9 are not acceptable to meet this retention requirement. Secure .gov websites use HTTPS If you are using a computer, then use the drop-down menu to make a selection. The best way to correct the error is to have the employee: Draw a line through the incorrect information; Enter the correct or omitted information; and. Engage new hires with onboarding and control costs with timekeeping. The Department encourages all eligible customers to conduct their driver license services online. Test drive Paycor Payroll, Onboarding, HR, and Time for 14 days. Beware: If your company has an honesty policy, it should be applied consistently. Review our. Using a remote company representative, a trusted agent or lawyer, Allowing two remote employees to verify each others documents, Inviting remote employees for on-site training, For 1-9 paperwork violations in 2022, the penalties range, Missing Social Security number (if using E-Verify), List A (Documents that establish both identity and employer authorization), List B (Documents that establish identity), List C (Documents that establish employment authorization), Examine acceptable document(s) that establish the employees identity and employment eligibility, Not accept expired documents (although soon to be expiring documents are OK). Existing employees should not complete a new Form I-9 as long as they have a valid I-9 already on file. Increase engagement and inspire employees with continuous development. For Form I-9 purposes, you may accept these licenses. If the same employee begins work on Monday but does not provide the receipt to complete Section 2 until Thursday, the employer should still count Tuesday as Day 1 and count 90 days to determine the validity period of the receipt. Build a great place to work where employees show up, make a difference and win together. When normal operations resume, employees who were. Initial and date the correction or omitted information. If Section 2 is not signed by the individual who reviewed the documents, Form I-9 is not complete. Transform open enrollment and simplify the complexity of benefits admin. Some states may place restrictive notations on their licenses. Issuing Authority Driver's License Learner's Permit State from which the Driver's License was issued (Ex: State of Florida, State of California, State of Pennsylvania, etc.) A vertical driver's license or identification card will be issued to anyone under age 21. Contact us today so we can learn more about your business. You can download the current version from our home page at verifyi9.com. In some cases, a U.S. visa number contains one letter followed by seven numeric characters. Can I require that the former employee complete Form I-9 before I issue him or her a final paycheck or a W-2? Employees must be allowed to present any valid combination of documents listed on Form I-9. Is a confirmation receipt an acceptable receipt for a lost Employment Authorization Document (EAD) (Form I-766)? No. Employers are not required to record information from the student's Form I-20 in Section 2. Drivers of large and heavy vehicles (i.e. Twitter. Only if no other method is available should you fax the card to us. We use a digital fax service so that we can see the form exactly as you send it. If you enter document information in the List B column, you must also enter document information in the List C column as well. Review the issue date printed in the center of each visa and enter the visa number of the most recently issued visa. If you use a computer, List A column will auto-filled with N/A in each field. When is an employee required to use "N/A" in Section 1? Leave Section 3 blank. An I-9 is a form from the U.S. Citizen and Immigration Services agency that confirms the employee's identity and right to work in the United States. If the preparer and/or translator did not previously complete the preparer and/or translator certification block, he or she should: If the certification block was previously completed by a different preparer and/or translator: o Draw a line through the previous preparer and/or translator information; and tony dokoupil ex wife the bachelorette. o Enter the new preparer and/or translator information (and indicate for corrections). For instance, you may have forgotten to write down the expiration date of a drivers licensekeeping a copy of the license means this is only a technical, rather than substantive error, and youd avoid a penalty. Enter the document type (name), document number and document expiration date. *Unrestricted Social Security cards that are acceptable List C documents are only issued to: An official website of the U.S. Department of Homeland Security, An official website of the United States government, To protect your privacy, please do not include any personal information in your feedback. A state-issued temporary driver's license is an acceptable Form I-9 List B document if it contains a photograph or identifying information such as name, date of birth, gender, height, eye color, and address. The F-1 nonimmigrant admission notation on Form I-94/I-94A usually states "D/S" which means duration of status. Plan, manage, and execute pay increases and rewards. E-Verify and Professional Employer Organizations (PEOs). Employees who choose to enter their I-94 Admission Number on the Form I-9 should also enter theirforeign passport number and country of issuance. Employees must be allowed to present any valid combination of documents listed on Form I-9. Pennsylvania Driver's License Issuing Authority I9 form information and FAQ on I-9 CIS regulations. 1. Seeing is believing. List B identity documents include driver's licenses and state ID cards. If you entered List A document(s), you must not enter document information in List B or List C columns. All minors under 18 years of age who are employed in the state of California are subject to California's child labor protections and must have a permit to work. Since 2007. The examples below are of properly completed I-9s in an effort to maintain I-9 compliance. Only Certified copies of birth certificates that are photocopied are acceptable. My company currently keeps copies of documentation presented by my employees for Form I-9. See more about I-9 compliance here. The issuing authority is the specific entity that issued the document or receipt, including state agency and enter the state as part of the issuing authority. All communication from Paycor should be confirmed by your companys legal, tax, benefit, accounting or investment advisor before making any decisions. Frequently spotted errors in the first section of the I-9 include: Section 2 is the employers responsibility. You'll need a valid credit card to pay the renewal fee, plus you'll need a printer available to print out your 30-day temporary license. For expert explanations of labor laws and Cal/OSHA regulations, not legal counsel for specific situations, call (800) 348-2262 or submit your question at www. Receipt(s) for lost, stolen or damaged document(s) are acceptable. Yes, they have the authority to suspend a license. If an employee presents a U.S. passport card, Permanent Resident Card (Form I-551), or the Employment Authorization Document (Form I-766), you must copy the front and back of these cards. A refugee may use his or her unexpired Form I-94 as a receipt for a document establishing both employment authorization and identity for 90 days. A lock ( A locked padlock ) or https:// means you've safely connected to the .gov website. If we approve their application, we will issue an Employment Authorization Document, which is an acceptable List A document. If the preparer and/or translator who helped with a correction or noted omitted information completed the preparer and/or translator certification block when the employee initially completed the Form I-9, he or she should not complete the certification block again. How to Complete Form I-9 with Examples. Employment Eligibility Document Title. similarly all state has a Office from where ur passport gets printed after a clear Rep. Form I-9, Employment Eligibility Verification, is the key element of E-Verify's web-based employment eligibility verification. When the employer determines the document is unexpired, appears to be genuine, and relates to the employee, they must record the document title, document number, and expiration date, if any, in Section 3, then sign and date Section 3. Tell us about your organization and what you want to accomplish and well recommend a custom solution. Does this card need to be reverified? The I-9 Form is 18 pages in length, including Instructions, actual form and a List of Acceptable Documents. To do otherwise could be an unfair immigration-related employment practice. You did not accept any documents that are photocopied, faxed, emailed or loaded from a smartphone. The issuing authority is the specific entity that issued the document or receipt, including state agency and enter the state as part of the issuing authority. Let an experienced and knowledgeable professional manage your E-Verify participation. What is my responsibility concerning the authenticity of document(s) presented to me? A receipt for a new Social Security card is an acceptable document, but the new card must be shown within 90 days, Fill in document title and number, issuing authority and expiration date in List A or Lists B and C, Certify examination of document(s) with signature, name of company rep and company information, Failure to complete List A or Lists B and C, Failure of company representative to sign Section 2, Failure to complete and sign form by 3 days after first day of employment, Over-documentation (e.g., completing List C despite a satisfactory List A). The examples below illustrate properly completed, printed I-9s for commonly presented document types. The paroled entrepreneurs foreign passport and Form I-94, Arrival/Departure Record, bearing the same name as the passport and unexpired endorsement of the entrepreneurs parole (PE-1) are acceptable as a List A document. The employee must present acceptable evidence of employment authorization (from List A or List C) to show they are still authorized to work. We use almost every bit of information from the form to complete the verification. Employees must complete every applicable field in Section 1 of the Form I-9 with the exception of the fields requesting the employees' telephone number, e-mail address, and Social Security number. Get familiar with the following lists of acceptable documents: Frequent mistakes found in I-9 form Section 2 include: Section 3 is also the responsibility of the employer and relates to re-verification of expired documents. Section 2 List. Full Name of List A Documents and List A Documents Abbreviations: List B Documents establish identity (only accept documents that bear a photograph because NAU participates in E-Verify). For a driver's license or state identification card (List B), you must include the state of issue and the expiration date. The system used to generate and store the electronic Form I-9 also must comply with regulations found at 8 CFR 274a.2 (e)-(i). Drive engagement and increase retention with talent development and continuous learning. Get real-time analytics to HR & Payroll data. A refugee's electronic Form I-94 contains the admission code of "RE" and a paper Form I-94 has a refugee admission stamp. List B Documents Issuing Authority Driver's License Learner's Permit . In addition, special endorsements may be required if you or your company drivers will be driving any of the following vehicles: a truck with double or triple trailers a truck with a tank You must obtain an unexpired document and submit as soon as possible. There is also a calendar that will display when you click on the drop-down menu in the Expiration Date fields (see in List C example below). Section 1 of the I-9 must be completed by the employee on or before their first day of employment. You also may wish to attach a brief memo to Form I-9 stating the reason for the name discrepancy, along with any supporting documentation the employee provides. Employers may choose to scan and upload the original, signed forms to retain them electronically. Document Title Enter the title of the List C document or receipt in this field. Employers are not required to reverify the employment eligibility of a lawful permanent resident and should not reverify the employment authorization of this employee. The number consists of three letters followed by 10 numbers. Paycors always in the news for innovation, hiring and more. For instance, the issuing authority may be Seattle Passport Agency, National Passport Center, etc. A .gov website belongs to an official government organization in the United States. An employer that made multiple errors in Section 2 or 3 of the form may redo the section(s) containing the errors on a new Form I-9, and attach it to the previously completed form. Employers may not specify what documents an employee must submit. Do not complete. Making copies and keeping them can help your case in the event of an ICE inspection. The preparer or translator should: Make the correction or note the omitted information or help the employee make the correction or note the omitted information. List B Documents Issuing Authority Driver's License Learner's Permit : State from which the Driver's License was issued (Ex: State of Florida, State of California, State of Pennsylvania, )etc. The document is not acceptable if it has already expired. You may accept an unsigned Social Security card as long as the card reasonablyappears to be genuine and to relate to the person presenting it. Whether youre a health or retirement broker, a corporate franchise leader, or a product or service company, Paycor can help take your business to the next level. Are election judges and poll workers exempt from completing Forms I-9 in accordance with U.S. Department of Justice memo dated Feb 18, 1988 signed by John R. Schroeder? Missing Permanent Resident Card or Employment Authorization Document Number: In addition to the Alien Number, the Permanent Resident Card Document Number or Employer Authorization Document Number is also required for verification. Instruct the new hire to present the SS card when he/she receives it. The reverse contains a standard bar code, magnetic strip, and a two-dimensional . Acceptable documents must establish both (1) identity of the individual and (2) employment authorization. A card that includes any of the following restrictions is not an acceptable List C document: Frequently Asked Questions: I-9 Compliance, Verify Completed Form I-9 and Original Documents, Complete Form I-9 for Employment Eligibility Verification, Employment Eligibility Verification (I-9) Compliance, I-9 Employment Eligibility Verification Form Paper Version, Remote Hire Authorized Agent Instruction Sheet, Request New or Change Existing Expenditure Type Codes, Request New or Change Existing Object Codes, Signature Versus Financial Approval Authority, Authority to Create Financial Transactions, Authority to View or Access Financial Data, Grant or Update Financial Authority Assignments, Delegate or Share Oracle Approval Worklist, Setting Up a New Supplier or Visitor Payee, Managing the Supplier Relationship and Record, Intermediate Sanctions for Paying Disqualified Persons, Payroll for Foreign Non-Resident Employees, Payroll for Employees Working Outside of California, Managing Aging and Outstanding Expense Transactions, Account Balance Reconciliation Attestation, Issuing Refunds to Credit and Debit Cards, Topic Overview: Verify Eligibility for Employment (I-9), consult with the I-9 Compliance Specialist, See the example of a completed Section 1 of Form I-9, See the example of a completed Section 2 of Form I-9, About Financial Management Services (FMS), Start by selecting the citizenship or U.S. employment-authorized immigration status indicated by the employee, Select Section 1 and/or Section 2 to see the examples of a completed Form I-9.